Administrative Assistant- Property Managment Department

POSITION SUMMARY

Performs the administrative functions of the Property Management Unit Team assuring a high level of professionalism in property issues, including timely response to and resolution of any tenant requests or concerns.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

  • Proactively manage calendars, schedules, and appointments by anticipating current priorities and areas of focus in order to prioritize and arrange meetings to align with current priorities.
  • Assist with the preparation of strategic plans, reports, budgets and other documents used to communicate the results of operations to the appropriate committees.
  • Process all expense reports
  • Answer phones and retrieve voicemails daily
  • Responsible for managing all business correspondence to include memo’s, letters, Agendas and routing documents
  • Manage business contacts by updating/adding to contact database
  • Organize and arrange both onsite and offsite meetings and other event planning duties
  • Manage, organize and maintain accurate leasing files
  • Act as liaison between Executive and business colleagues
  • To collate, record, reconcile and store all documentation received by and generated relating to asset management operations.
  • To take notes during meetings and reproduce minutes in the required format for distributions to others
  • To provide general administration support to the Asset Management Business Unit
  • Provide support to Property Managers by producing, modifying and/or distributing various forms, spreadsheets, manuals, information packages, and miscellaneous type-written information.
  • Handle Miscellaneous assignments as requested by management.
  • Administer lease routing process
  • Maintain highly organized filling systems for leases.

EDUCATION

  • High school diploma/GED equivalent

EXPERIENCE

  • 3+ years of Administrative Assistant experience
  • Real Estate knowledge preferred
  • Property Management & Asset Management knowledge preferred
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