Administrative Assistant- Asset Management Business Unit

POSITION SUMMARY

Provide administrative support to the Asset Management Business Unit

 

ESSENTIAL FUNCTION AND RESPONSIBILITIES

  • Proactively manage calendars, schedules, and appointments by anticipating current priorities and areas of focus in order to prioritize and arrange meetings to align with current priorities.
  • Assist with the preparation of strategic plans, reports, budgets and other documents used to communicate the results of operations to the appropriate committees.
  • Process all expenses
  • Answer phones and retrieve voicemails daily
  • Responsible for managing all business correspondence to include memo’s, letters, Agendas and routing documents
  • Manage business contacts by updating/adding to contact database
  • Organize and arrange both onsite and offsite meetings and other event planning duties
  • Manage, organize and maintain accurate leasing files
  • Act as liaison between Executive and business colleagues
  • To collate, record, reconcile and store all documentation received by and generated relating to asset management operations.
  • To take notes during meetings and reproduce minutes in the required format for distributions to others.
  • To provide general administration support to the Asset Management Business Unit.
  • Any other relevant duties required by the Chief Executive.
  • Provide support to Property Managers by producing, modifying and/or distributing various forms, spreadsheets, manuals, information packages, and miscellaneous type-written information.
  • Handle Miscellaneous assignments as requested by management.
  • Administer lease routing process to include
  • Maintain highly organized filling systems for leases.
  • Assist Property Manager as needed on special projects.

EDUCATION

  • High School Diploma

EXPERIENCE

  • Administrative Assistant experience with real estate knowledge preferred and property and asset management knowledge preferred.

 

Interested applicants can send their resume to: HR@Codina.com

 

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